kansas public records: what to know before you search

Overview

The Kansas Open Records Act (KORA) presumes access, with limited exemptions for privacy, security, and active investigations. Agencies must respond promptly, generally within three business days, and may charge reasonable fees for staff time and copies. Not all materials are open: certified vital records are restricted to eligible requesters, and some law enforcement files may be redacted.

Where records live

Because Kansas is decentralized, the right office depends on the record. Start local, then move upward if needed.

• Court records: district court clerks and statewide appellate dockets.
• Criminal history: Kansas Bureau of Investigation name-based checks (fees apply).
• Property and deeds: county register of deeds; tax data with county appraiser.
• Vital records: state health department for birth, death, marriage, divorce certificates.
• City and county: ordinances, permits, budgets, emails, and meeting minutes.

Practical tips

1. Be specific about dates, subjects, and formats to reduce costs.
2. Request an estimate, and ask for electronic delivery.
3. If denied, seek the statute citation and consider the Attorney General’s complaint process.

Polite, concise requests, sent to the custodian, usually get the fastest results.